Privacy Policy

AccFar Accountants takes the protection of your privacy very seriously. We will only use your personal information to deliver the accounting and financial services you have requested from us and to meet our legal responsibilities.

Commitment to Data Integrity

At AccFar Accountants, we recognize that financial data is among the most sensitive information a business or individual can possess. We are committed to maintaining the highest standards of data privacy and security. This policy outlines our protocols for the collection, processing, and safeguarding of your information in accordance with global data protection frameworks.

Scope of Data Acquisition

We collect personal and corporate information strictly necessary for the execution of our professional mandate. This occurs through client onboarding, service engagement, and digital interactions. The data processed includes:

• Identity Credentials: Full legal names, residential/business addresses, and contact metadata.
• Regulatory Identifiers: UK Unique Tax Reference (UTR), National Insurance numbers, and UAE Emirates ID details.
• Financial Profiles: Corporate bank records, payroll data, and historical transaction ledgers.
• Digital Footprint: IP addresses and session telemetry gathered via our secure web portal to improve user experience.

Strategic Use of Information

Your data is utilized exclusively to facilitate professional accounting and advisory services, specifically:

• Statutory Compliance: Ensuring accuracy in VAT filings, corporate tax returns, and bookkeeping.
• Due Diligence: Conducting mandatory Anti-Money Laundering (AML) and "Know Your Customer" (KYC) verifications.
• Operational Communication: Providing critical updates on legislative shifts that impact your financial obligations.

Data Retention & Lifecycle Management

AccFar Accountants adheres to a rigorous lifecycle management policy. To satisfy the requirements of international tax authorities and professional indemnity insurers, we maintain a secure archive of all engagement data for a period of seven (7) years. Upon the expiration of this period, data is securely decommissioned unless further retention is legally mandated.

Third-Party Collaboration & Security

We do not monetize your data. Access is restricted to authorized personnel and vetted technical partners. We utilize industry-leading ERP and accounting platforms, including Zoho Books, Xero, and QuickBooks. Information is only disclosed to external authorities when compelled by valid legal instruments or court orders. As we operate across the UK, UAE, and Sri Lanka, we ensure that all cross-border data movements comply with relevant international data transfer regulations.

Principal Rights of the Data Subject

As a client of AccFar Accountants, you retain full rights over your personal information, including the Right of Access to request a comprehensive report of the data we hold, the Right of Rectification to mandate corrections to records, and the Right of Portability to request data transfer in a structured format.